CITY OF BLUFFTON
SPECIFICATIONS AND
NOTICE TO BIDDERS
Sealed bids for Lancaster Park Improvements Project will be received by the City of Bluffton, Indiana at the Office of the Clerk-Treasurer, 128 East Market Street, Bluffton, Indiana, until 4:30 p.m., on the 7th day of March, 2023. The bids will be publicly opened and read aloud shortly after 4:30 p.m. local time.
Summary: The Lancaster Park Improvements project consists of three single prime contracts:
1.) Park Pavilion and Concrete
2.) Site Development
3.) Site Improvements
Detailed information for each bid package can be found in the Project Documents
Project Documents: Project Documents can be found at https://distribution.easternengineering.com/View/MultiPlanroomJobList.aspx or reviewed in the office of the Construction Manager, James S. Jackson Company, 304 West Market St. Ste. 100, Bluffton IN 46714
Prebid Meeting: 2pm at James S. Jackson Company, 304 West Market St. Ste. 100, Bluffton IN 46714 on February 28th, 2023
Bids:
All bidding instructions must be followed, and all required documents submitted or the bid will not be considered.
All sealed bid packets shall be endorsed with the title “Lancaster Park Improvements Project”. All sealed bid packets shall be filed in the office of the Clerk Treasurer on or before the date and time stated in this notice, and no bid received after that time will be accepted. The Clerk will not accept any late filing regardless of reason, including delays in the mail or delivery.
No bid shall be withdrawn after the bid opening date without the consent of the City for a period of thirty days.
All bids shall include fully completed and executed Contractor’s Bid for Public Work – Form 96 and EVerify and Iran Investment Certification. Bids shall be accompanied by a bidder’s bond or certified check equal to 5% of the bid amount.
COPIES OF CHECKS, BONDS OR ANY DOCUMENTS REQUIRED WILL NOT BE ACCEPTED.
The failure of any successful bidder to enter into said contract, and to provide any documents requested after acceptance of the bid in the Notice to Bidders where applicable, within ten (10) days from the acceptance of said bid shall cause forfeiture of said bid bond to the city as liquidated damages. No bidder may withdraw his proposal within a period of thirty days (30) following the date set for receiving proposals.
The check or bidders’ bond will be returned to all bidders except the successful bidder within thirty (30) days of awarding the contract.
The successful bidder shall provide an acceptable performance bond or certified check in an amount not less than one hundred percent (100%) of the total accepted sidewalk agreement bid price before the time of the contract signing.
After a contract is signed and the City receives the Performance Bond and a Certificate of Liability Insurance in the amount of one million dollars ($1,000,000.00) indemnifying the City against all suits and actions that may be relative to the contracted work. Proof of a Worker’s Compensation policy, as required by state law. All work must be guaranteed for 1 year.
No verbal agreement, understanding or conversation with any agent or employee of the City, either before or after the execution of the contract, shall affect or modify any of the terms or obligations of the contract as set out in the contract document.
The City reserves the right to reject any and all proposals or to accept any and all proposals, and to waive any informality in the bidding.
Bids not accompanied by certified check or bidder’s bond, signed Non-Collusion Affidavit, Hold Harmless Agreement, W9 and any other documents requested to be included in the Notice to Bidders will not be considered. The successful bidder must comply with I.C. 22-5-16.5 certifying that they do not engage in investment activities in Iran.
Bids shall be written out in both words and figures. In the event of a discrepancy between the two, the price written in words shall govern.
Recipient, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary.
Part 21, Nondiscrimination in Federally assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively insure that in any contract entered into pursuant to this advertisement, minority business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the ground of race, color, or national origin in consideration for an award.
Federal Land and Water Conservation Fund monies will be used to assist in park development, and shall be subject to all relevant Federal and State Requirements and Special Provisions.
The successful bidder or bidders shall be required to comply with all statutes of the State of Indiana with reference to the employment of labor and shall further agree to save the city harmless from any liability occasioned by its negligence or violation of the statutes of the State of Indiana. All work shall be guaranteed for a period of (1) year from the date of completion. All material should meet the standard specifications of the State of Indiana Department of Transportation. Once awarded, the successful bidder shall provide a performance bond or irrevocable letter of credit from an approved Indiana Financial Institution for the amount of the bid.
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